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书信(Letter)
便笺(Note)
通知 (Notice)
报告 (Report)
请柬 (Invitation Card)
启事 (Notice)
海报(Poster)
备忘录
英语应用文写作之一：备忘录举例
一、概述
备忘录是一种录以备忘的公文。在公文函件中，它的等级是比较低的，主要用来提醒、督促对方，或就某个问题提出自己的意见或看法。在业务上，它一般用来补充正式文件的不足。它的内容可以分为以下几项：
书端（Heading）
收文人的姓名、头衔、地址（Addressee’s Name, Title, Address）
称呼(Salutation)
事因(Subject)
正文（Body）
结束语（Complimentary Close）
署名（Signature）
二、备忘录写作注意事项
1、书端部分包括发文机关的名称、地址、发文日期，有的还包括电报挂号、电传号、电话号码等。许多机关有自己特制的信笺，在写书端时，其格式和标点符号的使用与一般信件的相同。
2、称呼从左边顶格写起，对一般机关、团体的负责人一般用 Dear Sir， 对政府官员可用Sir。
3、正文、结束语和署名等项与一般信件的格式相同。“事因”一项目前采用得较少。
三、经典范文（共有5篇范文）
例1、Directions: Write a memorandum of about 100 words to the student service department and ask them to fix a telephone for each dormitory.
MEMO
August 16, 2005
To: The leader of student service department
From: Li Ming
Subject: Telephone
Dear Sir,
I would like to remind you that we are in want of a telephone for each dormitory. As a university student, we need to cope with the daily increasing communications with teachers, friends and people outside the campus.
We need a telephone to get and send message, which is important for us. Though most of us have mobile phones and e-mail address, a telephone in the dormitory is after all the most convenient and cheapest tool of communication. I hope that you will pay attention to this problem and solve it as soon as possible.
Regards.
Yours,
Li Ming
编辑注：“remind”一词用法比较多，可以在后面直接接人或宾格，如“提醒我”译为“please remind me”。如果提醒某人某事则用“remind somebody of something”，也可以在后面加从句，即“remind sb that”，“remind”还有一个意思为“使想起”同样用“remind…of…”的结构，应注意与提醒某事区分。 转贴于 265考试网
例2、Directions: You are supposed to write a Memorandom of about 100 words to the leader of the supply section to borrow one more microscope for your biological experiment. It should include:
1) Why you need the microscope.
2) When you need it.
MEMO
August 12, 2005
To: Mr. Gates, leader of the supply section
From: Li Ming of the biological laboratory
Subject: Microscope
Dear Sir,
I’m a student of biology department and we are badly in need of an extra microscope in order to improve our experimental work.
Our experiment will start on Friday, so please issue a microscope to us as soon as possible so that we can prepare better for the experiment.
With kind regards.
Yours sincerely,
Li Ming
编辑注：在写备忘录的时侯，一定要注意它的格式，尤其要在开头写清楚是谁写给谁来备忘的，用“From: ／To:”两个单词即可。文中的“badly”是“非常的，迫切的”意思。短语“in order to”同下句的“so that”意思是一样的即：为了，目的是。不同的是前者后接动词原型而后者常跟目的状语从句 ，类似的短语还有“in order that”，用法与“so that”相同。
例3、Directions: If you are the teacher of the students’ Counseloris office: P. steelpes, and you have received a letter for requesting for paid education leave from a student. Write him a memo to reply him including details:
1) The result of his requirement.
2) The reason for rejecting.
3)some suggestions
You should write about 100 words.
To: Records Section
From: P. steelpes, Career Planning
Subject: Request for Paid Education Leave
Date: May 22, 2005
In response to your request for one year of paid education leave to take a degree in English literature, I have to inform you that we cannot authorize this leave.
While we appreciate your desire to improve your knowledge, we feel that English literature is not directly related to your present position and to the goals of this organization.
I am aware of your great interest in literature, and I would like to point out that you could gain advantage to apply for leave without pay.
If you need another information on the above, do not hesitate to keep touch with me at any time.
P. steelpes
编辑注：首先要注意本篇备忘录的格式很标准。然后注意这个备忘录的个别词的用法，譬如：be aware of 注意到、当心的意思，point out 指出,request for 要求，in response to 反馈。 转贴于 265考试网
例4、Directions: You are a supervisor of a big company. The chief of operations wants to adopt the“punch-in”system to increase productivity. Write a memo to talk about this:
1) Does the “punch-in”system benefit the company?
2) If the company doesn’t adopt it, what else can we do to increase productivity.
You should write about 100 words.
To: David Green, Chief of Operations
From: Tony Party , Supervisor
Subject: Comments on the “Punch-in” System
Date: March. 22, 2005
This is further to your memo dated March. 20, 2004, in which you proposed that employees adopt the “punch-in” system.
I fully agree with you that we must increase productivity. As far as your proposal that if the “punch-in” system is adopted, we would have a tighter control over the employees is concerned. However, I don’t think so. I personally think that, to accomplish this, we should give the employees more incentives to work faster. I feel that if we ( the supervisors) could meet with you , we could discuss different possiblilities to create such incentiveness.
Your consideration of this suggestion would be appreciated.
Tony Party
*编辑注：此篇是对一篇备忘录的回复。生产主管认为实行打孔考勤制度（“punch-in”system），有利于增加生产效率。但督察却不这样认为。他认为“should give the employees more incentives to work faster”。
例5、Directions: You are a manager of administration office naming Vera. M. Bradford. The board of directors have decided to anew the Fitness Center. Write a memo to tell all the employees that:
1) How long will this project be last for?
2) Welcome the employees to provide suggestions.
You should write about 100 words.
To: Every Employees
From: Brian Aponte
Date: November 18, 2005
Subject: Fitness Center
The board of directors approved the idea for anew Fitness Center at its meeting yesterday.
Work on the Fitness Center will begin right now and should be completed within 90 days. An employee representative from each division will be appointed to determine the type of equipment and programs that will be made available.
We are happy to be able to provide a facility that will contribute to the physical fitness of all our employees. Your representative on the task force will contact you soon for your suggestions about activities and equipment.
Brian Aponte
Administration Office, Manager
* 编辑注：这是一篇关于公司修建健身中心的备忘录。备忘录中说健身中心工作马上开始而且“completed within 90 days”。而且希望各部门代表与主办部门联系，征求关于活动和设备的意见。转贴
英语应用文写作之二：英文摘要举例
一、英文摘要概述
文章摘要是对所写文章主要内容的精炼概括。美国人称摘要为“Abstract”，而英国人则喜欢称其为“Summary”。
通常国际刊物要求所要刊登的文章字数，包括摘要部分不超过1万字。而对文章摘要部分的字数要求则更少。因此写摘要时，应用最为简练的语言来表达论文之精华。论文摘要的重点应放在所研究的成果和结论上。
国际会议要求的论文摘要的字数不等，一般为200字-500字。而国际刊物要求所刊登的论文摘要的字数通常是100字-200字。摘要的位置一般放在一篇文章的最前面，内容上涵盖全文，并直接点明全旨。语言上要求尽量简炼。摘要通常多采用第三人称撰写。
科学书籍、论文和学术报告一般都附有内容摘要，这样可以节省读者的时间，使他们不必读完整个文章就能够了解它的主要内容。书籍摘要，一般放在封二或封三；论文和学术报告的摘要，一般放在正文前面。摘要应做到简明扼要，切题，能独立成文，使读者能准确地了解书籍的要义。写摘要时，最好用第三人称的完整的陈述句，文长一般不超过200个词。
二、英文摘要分类
摘要分陈述性的（Descriptive）和资料性的（Informational）两类。陈述性摘要只陈述书籍或文章的主题，不介绍内容。资料性的摘要除了介绍主题外，还应介绍文章的要点和各个要点的主要内容。它可以包括三个组成部分：
①点明主题，解析文章或书籍的目的或意图；
②介绍主要内容，使读者迅速了解文章或书籍的概貌；
③提出结论或建议，以供读者参考。
三、英文摘要常见句型
1）This paper deals with...
2）This article focuses on the topics of (that, having, etc)...
3）This eassy presents knowledge that...
4）This thesis discusses...
5）This thesis analyzes...
6）This paper provides an overview of...
7)This paper elaborates on ...
8）This article gives an overview of...
9）This article compares...and summarizes key findings.
10）This paper includes discussions concerning...
11)This paper presents up to date information on...
12)This article covers the role of chemicals in...
13)This paper addresses important topics including...
14)This paper touches upon...
15)This paper strongly emphasizes...
16)This eassy represents the preceedings of ...
17)This article not only describes...but also suggests...
18)This paper considers...
19)This paper provides a method of ...
20)This paper introduces an applicable procedure to analyze...
21)This paper offers the latest information regarding...
22)This paper is devoted to examining the role of...
23)This article explores...
24)This paper expresses views on...
25)This paper reflects the state of the art in...
26)This paper explains the procedures for...
27)This paper develops the theory of ...
28)This article reviews the techniques used in...
29)This paper investigates the techniques and procedures to...
30)This article is about...
31)This eassy is related to ...
32)This paper concerns...
33)This paper gives an account of ...
34)This article tells of...
35)This paper tries to describe...
36)This paper provides an analysis of ...
37)This paper reports the latest information on ...
38)The author of this article reviews...
39)The writer of this paper discusses...
40)The writer of this eassy tries to explore...
41)The aim of this paper is to determine...
42)The purpose of this article is to review...
43)The objective of this paper is to explore...
一 便函或备忘录(Informal Letters or Memos)
便函和备忘录通常用于公司内部传递信息，将实情、信息、观察资料等进行传阅。便函和备忘录包括如下固定格式：
Date：(日期，如September 12, 2001)
To：(收文人，如All Faculty)
From：(发文人，如Jim B. Hardemann)
Subject：(事由，如Faculty Meeting)
写作特点：
1在date,to,from,subject字样后填上相应的内容。
2在上述字样下面空两行写正文。
3不用称呼和结尾礼词。
发文人的姓名首字母写在与正文末行空一行的地方。
【例一】
TO: Henry Smith, Sales Manager
FROM: Jack Wong, Personnel Manager
DATE: May 4, 2000
SUBJECT: Applicants for Sales Post
Attached are the resumes and certificates of four applicants who have applied for your department position.
Please evaluate these applicants and then recommend people you want to interview to me. As soon as I have the names, I will make arrangement for the interviews.
J.W.
【例二】
To: Ted Feng
Date: Oct. 1st
From: Paul Andersson
Time: 17:42
Topic: Delay of arrival
Paul called for you, just after you had left work. He missed the flight due to the bad weather. He will not arrive until 5 pmtoday on flight No. JL608. You are requested to meet him at the airport and drive him to Holiday Inn. This means you neednt wait for him at lunch time tomorrow. To make up he wants to invite you for dinner.
Nancy
二 便笺(Short Note)
便笺是一种简短信函。它的形式比一般书信简单，多使用非正式语体。写便笺时要写清楚以下几项：
(1)时间：即某月某日，如Feb.11， 2001
(2)人名
(3)事由
注意月份的全拼及缩略形式。月份的缩略形式为：Jan.,Feb.,Mar., Apr., May June, July, Aug., Sept., Oct., Nov., Dec.
【例一】
Wednesday, 21st March
Dear Prof. Rainman,
I'm sorry I couldn't make our 11 o'clock appointment. Prof. Wolf's lecture lasted a lot longer than I expected. I could meet you in the library Reading Room 4 tomorrow at 10, if that is convenient for you. If not, please leave a note in my mailbox ＃334, this afternoon.
Thank you,
Elizabeth
【例二】
2nd August
Ms. Zhao,
A friend of yours, Li Ping, made a long distance call from Xi'an this morning while you went out. She asked you to book an air ticket for Shanghai at 9 o'clock, August 5, and make a reservation for hotel room tonight. I am sorry that I can't pass on the message to you in your presence, because I was ordered to do something urgent. See you then.
Mary
【例三】
7:30 a.m.
Dear Mr.David，
I very much regret I was unable to attend school this morning owing to a severe attack of illness. I am enclosing herewith a certificate from the doctor who is attending me, as he fears it will be several days before I shall be able to resume my study. I trust my enforced absence will not give you any serious inconvenience.
Sincerely yours,
Peter
【例四】
8:30 A.M.
Dear Peter:
I have done all my things here. I sincerely thank you for the trouble you have taken for my sake. I am leaving for home by train at two this afternoon. This is to say good bye to you. Please kindly remember me to your wife.
Yours ever,
Jack
【例五】
May 2, 2001
Dear Lucy,
Can you think of a single good reason why you shouldn't spend next weekend with us? I've just been out looking at the garden,and it's beautiful,you'll like it.
Also,I'm going to have a young man here, a friend of Alva's. His name is Peter Groesbeck.Other information you can find out for yourself. Bring your bathing suit, we will meet your usual Saturday morning train.
Affectionately,
Alan Liu
【例六】
July 20, 2001
Jack,
Here are the two tickets I mentioned yesterday for the Beijing Opera “Farewell To My Concubine”. You may bring anybody along with you. I hope you'll enjoy it.
Xiao Zhang
【例七】
Mon. morning
Miss Lili,
Our Personnel Manager, Mr. Steward, will be in Shanghai on business for five days. Please reserve a plane ticket from Beijing to Shanghai on April 20 for Mr. Steward and then send it to his office, and call to book a single room in Holiday Inn, with bath, from April 20 to April 24 inclusive. Thank you very much.
Zhang Li
【例八】
August 13
Judy,
Write to Frank for me. Tell him I'm sorry he's not well and I wish he'd recover soon. Propose September 2 lunch meeting.
Give Bill a call and apologize to him. I can't be at his daughter's birthday party this evening because of the task of receiving an important delegation. Wish her a happy birthday.
Thanks.
D.H.
【例九】
Ted,
Is there any way we could meet for lunch today? I need to consult you about the reception of Nanyang Industrial Co., Ltd. They will open a new branch in Pudong on August 8, next Thursday.
I think we have to cancel the appointment with Mr. Zhang of Bank of China. Contact me as soon as possible.
Hohnny Hwang
2001/8/15
【例十】
Babara,
Please reserve a double room and bath at Holiday Inn for Mrs. Robert Anselmi of Eagle Sports from December 3rd to December 6th. They will arrive the evening of the 3rd, before 6 p.m. and depart the 6th before 11 a.m.
If a room is not available for that weekend, please make other plans. Otherwise please advise her of the reservation.
Jasper
【例十一】
June 5, 2001
Dear Carlos,
After graduation is a great time to have a party. Being at your house is always lots of fun. My parents will be coming, too.
Thanks for the invitation.
Your friend,
David(signed)
【例十二】
June 5, 2001
Dear Carlos,
I wish I could attend your graduation party. I know it will be lots of fun. Unfortunately my parents have already invited several of our relatives over for a celebration. I wonder if you could come on Saturday evening so you can tell me all about the party.
Your friend,
David(signed)
【例十三】
June 15, 2001
Dear Aunt Alice,
The sweater you knitted for me for my graduation is soft and warm and beautiful. It matches perfectly the skirt mother made for me. How thoughtful both of you were. Thank you so much.
Love,
Cindy(signed)
【例十四】
July 20, 2001
Dear Mr. and Mrs. Pacini,
Thank you very much for letting me spend last weekend at your house while my parents were out of town. I had a great time at the baseball game.
I really enjoyed myself. I hope that Tom can spend a weekend with me soon.
Sincerely,
Matt Brendan(signed)
【例十五】
Oct. 4
Susan,
I am sorry to have to tell you that I shall not be able to come to the party, because I have a bad cold. I do hope you have a good time.
Fei Hong
【例十六】
Bill,
Please let me have as soon as possible the information about your flights to Canada by next week. Thanks.
Sun Xiaocheng
【例十七】
Dear Li Meng and Ya Kun,
Many thanks for your kind invitation to dinner on Oct. 2nd. David and I accept with pleasure.
Cathy
【例十八】
Dear Mrs. Teresa,
A Mr. Mohammed who recently arrived from Iran wishes to see you. You are requested to ring him up any time tomorrow evening from 6:00 to 9:00 at 401-6646, ext. 2246.
Lisa
【例十九】
Dear Mr. Brown,
I beg to inform you that I shall be unable to attend classes tomorrow owing to important business in my family.
I shall be very much obliged if you will grant me my application.
Xiao Mei
三 通知(Announcement)
通知一般公布即将发生或已经发生之事，如宣布举行各种比赛，放映电影或录像，举办晚会，召开研讨会等等。通知的格式可按书信或备忘录的形式写出，一般应至少包含以下几部分内容： (1)时间 (2)地点 (3)活动 (4)其他细节
【例一】 ANNOUNCEMENT Lecture on Twentieth century American Literature
Speaker: Mr. Robert Woo
Time: October 28, 2000
Place: Room 504, Audio Visual Center
Mr. Robert Woo, Professor of English language and literature and Director of the Institute for Sino American Studies at Foreign Languages University, specialized in the study of the American literature development. Teachers and students of the English Department are warmly welcome.
English Department Office
【例二】 Announcement
Owing to the speedy expansion of our business, we find it necessary to remove our department store to more spacious premises. We beg to inform our customers that on and after May Day, we shall be at 103 Shanghai Road. You are warmly welcome to our new address.
【例三】 Announcement
The luxury cruise bus to Dallas, Baton Rouge, and Atlanta is scheduled to arrive in Dallas at 1:45 this afternoon. There will be a fifteenminute rest stop at that time. We will have a thirty minute dinner stop in Baton Rouge at 6:45 for those of you who are continuing on to Atlanta. We should arrive in Atlanta at 1:45 tomorrow morning. Please remember the number of your bus for reboarding. That number is 3224. Thank you for traveling with us. Have a pleasant trip!
【例四】 BUS TOUR
We are arranging for a bus tour to the Summer Palace on this SATURDAY, 24th September. The bus will depart from the Beijing Hotel shortly after 8:30 a.m. and will return around 6 p.m., in time for dinner at the Hotel. Lunch will be served at Listening to the Orioles Singing Restaurant in the Summer Palace. There will be quick stops at Haidian Free Market and Beijing Zoo on our way back. If you would like to join us, please place your name on the sheet on the Notice Board, or tell Mr.Wang Huaide or Xiao Liu at the front desk, and meet in the lobby at 8:30 a.m., SATURDAY, 24th September.
Cordially yours, (Signature)
Hu Wendi, Tour Guide
【例五】 ANNOUNCEMENT
Because of the rain the swimming competition will not be held at the New Town Swimming Pool as planned. It will be held at the Jackson Sports Center. Buses will be leaving school at 10 to take you to the Center. It’s about a 15-minute ride. You will be returning to school at 3:15 in time to catch your usual buses home.
Sports Office
四 事务信函(Business Letters)
事务信函概述
不同的事务信函要达到的目的各不相同，例如求职信、拒聘信、
询问信、投诉信等等。事务信函书写的好坏关系到事务洽谈的成败。因此，写事务信函时，要具有高超的驾驭语言的能力，按固定格式写。
事务信函的格式由八个部分构成：
发信人公司名称和地址（信头）；收信人公司名称和地址（信内地址）；称呼；信体；结束语；落款；发文编号；附言.
● 信头包括发信人所在单位的名称、地址、邮政编码、电话、电传、电子邮件信箱及发信日期，写在信纸的右上方。
● 信内地址包括收信人所在单位的名称或收信人的地址，必须同左边的空白处取齐，与信头间隔二行至四行的距离为佳。
● 书信开头客气称呼的方式取决于写信人与收信人之间的关系。规范的称呼通常是：Dear Sir, Dear Madam, Dear Mr. Smith, Dear Miss Green, Dear Mrs. Brown, Dear Ms. Jane，Gentlemen。
● 信的主体可由一段或多段组成，全从左边空白处写起或缩行二个字母至四个字母的距离。
● 常用的书信结尾有：Yours truly, Yours sincerely, Yours cordially, Yours respectfully。
贸易关系用：Yours truly, Yours sincerely
贸易及朋友关系用：Yours cordially
与上级关系用：Yours respectfully
给年长者或位尊者用：Yours very respectfully
● 落款时，写信人必须在印刷体的名字上方签上自己的姓名。
● 发文编号：抄送人将姓名用小写缩写写在签名下方空一行处，以示对信件负责。
● 附件用Enclosure标明。
五 留学申请信(Application for Admittance)
留学和奖学金申请信中须写明下列几点：
(1)写明申请学校和所学专业。
(2)提供申请人的个人资历。
(3)索取申请学校相关的申请表等。
留学申请信
【例一】
Post Office Box 2418
Branch 28-5
Post Code 100081
Beijing, P.R.C.
November 12, 1997
The Registrar of Admission
The Graduate School of
the Pennsylvania State University
U.S.A. 16802
Dear Sir:
I am deeply interested in your graduate school in the Department of MechanicalEngineering, and plan to apply for admission for the fall of 1998. My GPA in the university was 3.5, and I plan to take TOEFL and GRE in October and December, 1997, respectively.
Please send catalog and application forms to me. I shall be greatly appreciated.
Very truly yours,
Wang Yang
【例二】
Department of Applied Physics
Tsinghua University, 100084
Beijing, China
Sept. 11th, 1999
RE: Applying for Admittance
Office of Graduate Admissions
Boston University
Massachusetts, U.S.A.
Dear Sir,
I am writing in the hope that I may obtain an opportunity to further my study in Applied Physics toward Master degree in your university.
My name is Li Jin, an undergraduate student of the Department of Applied Physics, Tsinghua University(China). Next year in the summer, I will graduate and get my BS degree. I plan to continue my study and research in this field under the instructions of firstclass professors and in a dynamic academic atmosphere. I chose Boston University because there are a congenial team of researchers, an array of databases and research projects in your school of Physics. I believe my interests are extremely congruent with the strengths of the school. And my solid academic background will meet your general entrance requirements for graduate study.
I will appreciate it very much if you could send me the Graduate Application Forms, the Application Form for Scholarships/Assistantships, a detailed introduction to the School of Physics, and other relevant information. My mailing address is shown on the top of this letter.
I am looking forward to hearing from you soon.
Sincerely yours,
Li Jin
【例三】
English College
Beijing Foreign Language University
Beijing 100083
P.R. China
June 16, 1999
Office of Admission
Huntington University
Dear Sir,
Thank you for your letter and the application forms. Enclosed you will find the completed forms and three checks (80 dollars) for the application fee and the first months rent for dormitory. The additional 5 dollars will be deposited at your college. I shall appreciate any favorable action you might take in admitting me to your college for the spring semester of 1998. I am most anxious to hear from you soon.
Sincerely yours，
Zhao Pengfei
【例四】
Department of Finance and Econmics
Shanghai Jiaotong University
Shanghai 200043
May 1, 1999
Graduate School
Oxford University
London
Dear Sir:
Thank you for your email and kind offer! Definitely, I would like to try to apply for a visa for the winter quarter. I understand that both you and Professor Black have tried very hard to help me with my situation and I appreciate your efforts.
As it is true that nobody really knows why the visa officers refuse certain applicants and allow others, I have been told by several successful visa reapplicants that reapplying with a new I20 with a slightly different offer from the US schools would help. For example, a slight increase in financial aid and so on. I don't know whether this is something possible for you to consider for my situation. But I would really appreciate if you could consider some possibilities. I know that I have given you enough trouble and please ignore my request if it is too difficult for you to do. I will simply try my best to get my visa and come to your school.
Thanks!
Sincerely yours,
Liu Liping
【例五】
Department of Electronics
Tianjing University
Tianjing 300005
P.R.China
April 3, 1998
Graduate School
University of Alberta
Edmonton, Alberta
Canada
Dear Sir,
Enclosed is my completed application form. I have also requested all my credenti als to be forwarded to you. They should reach you shortly. I would like to assure you of my deep intention to attend your Undergraduate School of Business Administration for the spring semester of 1989. I sincerely hope that you will process my application and expedite my papers at your earliest convenience.
Sincerely yours，
Feng Jiming
【例六】
Communication Department
Fudan University
Shanghai 200056
P.R.China
March 23, 2001
Graduate School
University of Toronto
Toronto, Ontario
Dear Sir,
I have just received from your office an application form and information for international students. However, I have completed and submitted the same form and paid the $25 admission/evaluation fee before.
Would you please tell me if my application and fee have reached you or if the recent materials were sent to me by mistake?
Thanks for your assistance.
Yours sincerely,
Luan Jinfu
【例七】
Department of Computer
Beijing University
Beijing 100087
P.R. China
1st May, 2000
Office of Admission
University of Auckland
Private Bag Auckland
New Zealand
Dear Sir,
I am going to graduate from Department of Computer in Beijing University in June next year. I am very eager to enter the Graduate School of your university next fall to study applied computer for Ph.D. degree.
I would appreciate it very much if you would send me a graduate catalog of your university and any other necessary information, and also a set of application forms for admission. Thank you for your kind assistance.
Sincerely yours，
Wang Feng
【例八】
Department of Applied Mathematics
Wuhan University
Wuhan 430000
P.R. China
March 16, 1999
Office of Foreign Admission
University of Waterloo
Waterloo, Ontario
Canada
Dear Admission Officer:
I am ×××, the Chinese applicant who desires to pursue my Ph.D. study in your honored program.
I am very sorry to inform you that I presently cannot afford the application fee you demand because of the following reasons:
1The high foreign currency exchange rate, US$1 = 8.9 RMB;
2.My relative low monthly income, about 200 RMB (equal to only $22);
3.The extremely strict limitation in China to obtain foreign currency, esp. U.S. Dollar in near future. According to current foreign currency regulation, only citizens who get visa can have at most $2,000 exchanged.
I got excellent scores on TOEFL (63/62/67, total: 640, May, 1998) and GRE (V: 700, Q: 800, A: 800, total: 2,300, Nov. 5th, 1998). My graduate GPA is 3.7. I sincerely hope you can consider my situation and review my application first.
Thanks a lot. Your kindness is greatly appreciated.
Yours truly，
Fang Lin
【例九】
Department of Chemical Engineering
Tsinghua University
Beijing 100084
China
Jan. 6, 1994
Office of Foreign Admission
University of Birmingham
P.O. Box 363
Birmingham B152TT
U.K.
Dear Sir:
I wish to pursue a doctoral degree in Chemical Engineering at your institution. My desired date of entrance is fall, 1994. Please send me necessary application forms at your early convenience.
If possible, I also wish to obtain a graduate assistantship so that I may support myself and obtain more practical experience while pursuing graduate study.
I obtained my B. E. (Chemical Engineering) in 1989 and M. S. (Chemical Engineering) in 1992 from Tsinghua University. At present, I work as a teacher at the same university.
I have taken the TOEFL and received a score of 607. I am going to take GRE this coming October.
Would you please send me the application forms for admission and financial support? Thank you very much.
Sincerely yours,
Henry Yu
六 奖学金申请信(Applications for Scholarships)
【例一】
Beijing Science and Engineering University
Xueyuan St. Beijing, 100081
P.R. China
May 15, 2001
Chairman
Dept. of Electronics Engineering
University of Massachusetts
Amherst, MAO1003 U.S.A.
Dear Sir:
I should like to apply for one of the scholarships that your department may be offering to students from other countries. Would you please send me the necessary application froms and any further details about the scholarships.
I am a postgraduate student in Beijing Science and Engineering University. I major in microelectronics engineering, and do some research work during my study years. I hope to have a further study and continue to do my research work if I succeed in obtaining the engineering scholarship.
Enclosed please find two letters of recommendation and my score report card.
Thank you for your consideration. I look forward to your reply.
Respectfully yours,
Ma Minghao
【例二】
Department of Engineering
Fudan University
Shanghai
P.R. China
2nd December, 1999
Graduate School
University of Lancaster
University House
Bailrigg Lancaster LA 14 YW
England
Dear Sir/Madam:
I would be most grateful if you would send me details of graduate study facilities or scholarships in civil engineering which University of Lancaster may be offering to students from overseas. I majored in engineering and graduated from Fudan University in 1993. I have studied English for more than 7 years up to intermediate level. If any scholarships are available, I would appreciate it if you would send me the necessary application forms.
Sincerely yours，
Li Guicai
【例三】
Dept. of Chemistry
Beijing University
Beijing, 100081
P.R. China
Dec.21, 2000
Dr. Francisco Gomes
Chairman, Department of Chemistry
University of Colorado at Denver
Denver, Colorado 80202
Dear Dr. Gomes:
I have read the announcement of the scholarship in chemistry that the University of Colorado is offering, and I would like to submit my application.
The enclosed application form for admission to the graduate school of your university will give my educational history. However, I would like to point out that I have just received an M.S.
Sincerely yours,
Ding Jian
【例四】
Dept. of History
Northeast University
for Nationalities
Dalian, 116000
P.R.China
Jan. 15, 2000
Chairman
Dept. of Sociology
University of Massachusetts
Amherst, MA 01003
U.S.A.
Dear Sir:
I am writing to you in the hope of obtaining the scholarship in history to support my study and some research work.
I am a graduate student in the Department of History in the Northeast University for Nationalities. In addition to study and research work, I also write books. Recently I have finished a book on the history of the Oroqen nationality in China, which is to be published by the World Book Publishing House in the coming year. I would like to focus on that field for my advanced studies.
Enclosed please find three letters of recommendation and my résumé.
Thank you for your time and consideration. I look forward to your reply.
Respectfully yours,
(Signature)
Hao Dawei
七 求职信(Letters of Applying for a Job)
按下列格式写求职信：
第一段写明谋求的工作和获悉空缺的渠道。
第二段写出一两点可使未来雇主满意的特殊资历。
第三段/第四段提供事实依据论证第二段中的要点。
第四段/第五段请求面试。
【例一】
710 West 80 Street
Tempe, AZ 85282
January 24, 1989
Mr. Richard Levy
First Security Bank
2250 Sixth Avenue
San Diego, Ca 91201
Dear Mr. levy:
Is there a place at First Security for a person with a thorough business education, experience in the business world, and an earnest desire to accept responsibility and handle challenges? If so, I believe that I can meet your need.
On December 20, 1988, I received a BBA degree from Brigham Young University besides courses in accounting, management, and marketing. I have taken speech, industrial psychology, and business communications to better prepare myself to work effectively with people.
As an employee at Sears, Roebuck in Provo, Utah, I have performed various duties from receiving clerk to cashier to candidate for management trainee. I believe that my supervisor there (see the enclosed resume) will tell you that I was a dependable, conscientious worker. My parttime work of approximately 25 hours a week enabled me to pay the major part of my college expenses.
In addition to education and experience, Mr. Levy, my college activities have prepared me to work well with people. As senior vice president in charge of recruiting for my professional fraternity, I organized a number of educational and social meetings for prospective members. During the time I served as chairman of recruiting, we pledged more men and women than we had for the previous three years.Besides the qualifications mentioned, I would bring to your bank a desire to succeed and a willingness to work hard. Please look over the enclosed resume, which provides more details about my background. If you think I could serve First Security in an entrylevel position, please call me. I will arrange to come in for an interview at your convenience.
Yours very truly,
（Signature）
John Alexander
Enclosure
【例二】
6 Peace Road
Zhongshan District
Fuzhou, Fujian Province
June 2, 2001
Ms. Kelly Hendrady
Personnel Manager
Standard Clothing Corporation
Room 506, Jian Building
Beijing, 100089
Dear Ms. Hendrady:
I would like to be considered for the post of sales representative with your corporation, as advertised in the May 28 edition of the China Daily.
I had successfully completed the courses directly related to marketing four years ago. In these courses, I had acquired skills in marketing, management relations and communication. This background enables me to work effectively with employees, customers and the general public.
As a graduate from the Foreign Trade University, I feel very confident that I can meet your special requirements that the candidate must have a high command of English, for I had got an excellent score in TOEFL. Furthermore, I learned to communicate well with English speaking customers when I worked as a salesman with the Great Wall Corporation Limited.
The main reason for changing my employment is to gain more experience with a company of outstanding international reputation such as yours. I believe that my education and experience will prove useful for work in your office.Enclosed are my resume and three photos. I would appreciate the opportunity to discuss my qualification with you. Would you please write to let me know a convenient time for you to talk with me?
Sincerely yours,
(Miss)Diana Zhang
【例三】
XXXXXXXXX
XXXXXXXXX
August 7, 2001
XXXXXXX
XXXXXXXX
Dear Sir or Madam:
Do you have any work in your Accounting Department for a parttime employee? Miss Wang, of the University Placement Office, has suggested that I write to you, since I would like to work for your company after I finish my courses at the University. Ive heard so much about your company, and I believe it offers a good chance to a man interested in construction work and trained in business.
I'm enclosing a resume that gives details of my life so far. My father died when I was twelve years old, and Ive been on my own since fourteen. Im finishing college plenty late but Ive had some experience along the way, with four years in the military.
I could work every afternoon and all day Saturday. Professor He at the university can tell you about my work in accounting. He is Chairman of the Accounting Department and my adviser.
Please look over the attached resume. I can come for an interview, if you wish. My telephone number (home) is 5883-1552.
Sincerely yours,
(Signature)
Enclosure
太长了，删掉三例
【例七】
Anne Sunners
Director/Counsellor for Students with Disabilities
Office of Academic Advising and Student Services
5555 University of Omaha
Omaha, NE 55555
Nov. 8, 1999
Dear Ms. Sunners，
It was a pleasure speaking with you regarding employment opportunities at the University of Omaha. As was discussed, I am interested in providing Orientation and Mobility (O&M) or liaison services to students with disabilities. Please consider my qualification if a suitable opening becomes available. I have enclosed several copies of my resume. Please feel free to give them to colleagues who may be interested.
Throughout my professional career, I have learned that the availability of Orientation and Mobility services can mean the difference between success or failure for students with disabilities. It often determines whether a sudent travels safely to and from school or work. I have dedicated my career to giving students the opportunity for success through Orientation and Mobility and Gross Motor training. Consider the following:
1.20 years of progressive experience in the field of Orientation and Mobility.
2. Published writer and speaker on Orientation and Mobility topics.
3. Lifelong commitment to helping individuals with physical challenges and multiple disabilities.
4. Rapid and thorough assessment of Orientation and Mobility needs and development of plans to help students achieve their goals.
At this point in my career, I am exploring new professional challenges at college campuses. I am eager to relocate for the right opportunity. Since the University of Omaha has approximately 500 registered students with disabilities, I am confident that my professional services would be beneficial to the students.
If you are interested in a resultsoriented and dedicated professional with strong credentials, please call me at (555) 555-5555. I am available for a telephone interview or an inperson meeting at your convenience. Thanks again for your time and assistance.
Sincerely yours,
Joseph R.Conred
Enclosures
【例八】
Isabelle Bright
3344 Piper Ave. #312
Cleveland, OH 44101
216-655-9745
e-mail: bright123 @ aol.com
webpage: www. ohio.edu/～!#bright
April 25, 1999
Amy Brown
HR Representative
Finance, Inc.
Cincinnati, OH 45201
Dear Ms. Brown,
Finance, Inc. was listed on Cleveland Universitys career webpage for summer internships. I believe that Finance, Incs summer internship is an ideal opportunity for students.
As a junior at Cleveland University, I am learning about the technical side of accounting through a rigorous accounting course load. In addition, I am learning to be a team player and to communicate effectively with people from diverse backgrounds. For example, in my marketing class, I did a group presentation on Starbucks. We had one week to evaluate Starbucks financial position, future opportunities, and recommend a strategy for Starbucks to compete well against Caribou Coffee. Working with group members that have conflicting opinions was quite challenging, exciting, and ultimately rewarding for me. Likewise, projects that I have completed at Creative Solutions Inc., and the Cleveland Municipal Water District further enhanced my accounting skills as well as offered insights into different aspects of the business world. My responsibilities included bookkeeping for thousands of dollars. At Finance, Inc., I would also like to make a contribution by using my outstanding analytical skills and be challenged to work to my potential by working with diverse clientele. In addition, I look forward to understanding more about Finance, Incs role in business.
I respect Finance, Inc's excellence in quality and support and believe that I can meet these standards as a summer intern. I want to be challenged and learn firsthand about business. I am looking forward to further discussing the challenges and rewards of working for Finance, Inc.
Thank you for your consideration.
Sincerely,
Isabelle Bright
八 复询信(Letters of Replying to Inquiry)
【例一】
JAMES AVERY CRAFTSMAN, INC.
P.O.BOX 1367 KERRVILLE TEXAS 78028
July 14, 1990
Professor Dorrell
Lamar University
Box 10033
Beaumont, TX 77710
Dear Ms. Dorrell:
Thank you for your recent inquiry concerning James Avery corporate gifts.
To help with your gift purchases, I have enclosed our most recent catalogs illustrating many of our popular items.
Because we design and manufacture our own jewelry, these catalogs can only represent a small portion of the more than 6,000 designs we make. Or, if you prefer, we can create a new design or modify an existing one especially for your corporation.
I've included these examples to let you see the breadth of our designs. Ill be in contact with you to see if the information I have provided is what you need and to answer any question you might have.
Please note that the prices on the enclosed information may not be current, however. I will be happy to provide special quantity prices on the specific items.
We appreciate your interest in James Avery Craftsman and look forward to helping you to select a very special gift.
Best regards,
JAMES AVERY CRAFTSMAN, INC.
Joan Smith
Corporate Account Coordinator
Enclosure
【例二】
XXXXXXXXXX
XXXXXXXXXX
June 15, 2001
XXXXXXXXXX
XXXXXXXXXX
Dear Sir,
Thank you for your letter dated June 7.
We have pleasure in submitting the following quotation for your consideration. We confirm that the prices will remain valid for three months.
S. No. Item Description Net Price Each ($) Ex－works
1
2
3 Tutor headsets
Student headsets
Tape recorders 10
12
420 sales tax 12%
transportation 0.2%
Packing charges and other duties and taxes are included in the price quoted above.
Since the equipment is breakable and expensive, we would strongly advise you to get it insured. If you agree, we shall do it for you at an extra charge of 1/2 per cent on the quoted price. The equipment will be sent by goods train within one month of the receipt of your order.
All items are guaranteed for three years. During this period, if necessary, we shall repair or replace any item at our cost.
We do not require any advance but would like the payment to be made by crossed cheque drawn on the City Bank, within 15 days of the receipt of equipment.
We look forward to receiving your order soon. If you need any further information, please do not hesitate to write to us.
Yours faithfully,
(Signature)
Sales Manager
九 投诉信(Letters of Complaint)
【例一】
Florence Trunkemeyer
College of Business
Ball State University
Muncie, IN 47300
November 15, 1998
General Computer Corporation
Engineering Department
P.O. Box 73219
Fort Worth, TX 76108
Dear Sir:
With reference to our order No. W 98, the 120 computer sets supplies to the above order were delivered the day before yesterday, but we regret that 20 sets were badly damaged.
The packages containing the computer sets appeared to be in good condition and we accepted and signed for them without question. We unpacked the computer sets with care and can only assume that damage must be due to careless handling at some stage prior to packing.
We shall be glad if you will replace all 20 sets as soon as possible. Meanwhile, we have put the damaged computer sets aside in case you need them to support a claim on your suppliers for compensation.
Yours sincerely,
(Signature)
【例二】
Sunny Company
34 Zhongcheng Road
Jinlian Building
Shanghai
September 12, 2001
Sales manager
Elegance Clothing Company
45 West Street, Nanjing
Jiangsu Province
Dear Mr. Chang:
On September 10, our order for 280 womens cotton sweaters was duly received, but we regret to say that 40 cotton sweaters in white color were seriously soiled.
We had the case investigated immediately, and the result shows the damage was due to improper packing, for which the suppliers are definitely responsible.
Needless to say, we have suffered a great loss from this, as we cannot sell the sweaters in this condition to our customers. We ask you to conduct investigation at your end and reply to us.
Sincerely yours,
Sunny Lee
Manager
十 社交书信概述
社交书信包括的内容很多，如邀请信、推荐信、介绍信、证明信、贺信、感谢信等等。写社交书信时切记如下几点：
(1)所有的社交书信都有明确的目的。因此，写社交书信时要一矢中的。
(2)不要写不相干的事。
(3)写上必不可少的事实，如时间、地点等。
(4)不要在一封信中将商务与社交混为一谈。
证明信(Certificate)
证明信包括下列几项：
(1)你是以什么资格了解被证明人或被证明公司的。
(2)你认识被证明人或被证明公司有多久了。
(3)被证明人或被证明公司的可靠性和能力如何。
【例一】
Euston UK LTD
8185 BARNLEY ROAD
DUNDEE
28th September, 1996
Ref: PVH/ltj
Jason ＆ Son Ltd.
Parkside Manor
Burnside
Dumfries
Dear sir：
Thank you for your letter of 20 September, requesting a reference for Clairish Computers Ltd. The answers to your questions are as follows:
1. We have employed Clairish Computers Ltd. since January 1995.
2. Clairish Computers has helped our company rectify a new computer system that had been badly installed by another firm of consultants. It has drawn up a system specification for a replacement system and has chosen appropriate hardware.
3. We did not select Clairish Computers from several candidates.
4. We were not first time computer users.
5. Our first system is working satisfactorily. The replacement system is still too new to comment on.
6. We are satisfied with the work of Clairish Computers. The various stages were completed on time, and the charges agreed with the quotes.
7. There was continuity of staff at Clairish Computers. Ian Baird managed the work, which was carried out by Alex Johnston and James MacReady.
8. The staff training was effectively carried out.
Yours faithfully,
Peter Haddon, Director
【例二】
Doctor’s Certificate
Oct. 18, 2000
This is to certify that the patient, Mr. Thomas, male, aged 41, was admitted into our hospital on Oct. 9, 2000, for suffering from acute appendicitis. After immediate operation and ten days of treatment, he has got complete recovery and will be discharged on Dec.19, 2000. It is suggested that he rest for one week at home before resuming his work.
Jack Hopkins
Surgeonincharge
【例三】
Certificate
(80)Lu Zi, No. 2140
This is to certificate that Mr. Zhao Dong holds a diploma issued to him in July, 1980 by Liaoning University (Diploma No. 058) and that we have carefully checked the seal of the university and the signature by President Zhou Yongrong.
Jinan Notary Public Office
Liaoning Province
The Peoples Republic of China
Notary: Fang Hongjian
May 2, 2001 |
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